General Information
 

COVENANTS, ARTICLES OF INCORPORATION, BYLAWS, AND GUIDELINES AND REGULATIONS

 

Hallowing Point Association, Inc. was established on June 2, 1967, as a non-stock corporation in the State of Virginia. The Association was formed by and for homeowners in Hallowing Point River Estates, a subdivision of Fairfax County that was established in 1948.

 

Guiding the activities of the Association are three key documents – the Covenants, Articles of Incorporation, and Bylaws. These important documents, contained in Section 2 of this handbook, provide the basis for our Association and set forth important protections and restrictions designed for the benefit of the whole community.

 

Our Covenants define the membership of the Association, establish voting and other rights of members, provide for dues and assessments, authorize the establishment of a Board of Directors and committees, and set forth certain restrictions and limitations that may restrict certain uses of your property for the benefit of the community and to protect its character. A declaration of these Covenants is contained in the land records of Fairfax County and is part of your property deed. The Covenants are legally binding and may be enforced in the courts.

 

The Articles of Incorporation, as well as the Virginia State Corporation Commission certification of the Articles, are also published in Section 2 of this handbook.

 

Our Bylaws supplement the Covenants and set out in more detail the procedures for annual and other meetings, election of the Board of Directors, guidelines governing the use of community property, architectural guidelines for both new construction and modifications of existing building and structures, and several other matters. The Bylaws are subordinate to the Covenants but are binding on residents.

 

Residents are reminded that all construction (both new construction and remodeling) must comply with the Hallowing Point Architectural Guidelines, as contained in Article 6 and 7 of the Covenants and Article 7.2 of the Bylaws. These guidelines are in addition to Fairfax County building and land planning regulations and may be more restrictive than County regulations. Plans for building, remodeling, accessory structures, major landscaping changes, and docks and fences must be submitted to and approved by the Board of Directors prior to commencing construction. A consolidated set of these guidelines is published in Section 5 of this handbook.

 

Both the Covenants and Bylaws were recently revised with the approval of the community. Changes to the Covenants and Bylaws may be made at any time, in accordance with procedures set out in the documents.

 

As noted above, the Covenants, Bylaws, and other guidelines and regulations have been developed by the community for the benefit of the residents of Hallowing Point. Residents are urged to review these documents carefully to avoid inadvertently violating any of their provisions.

 

 

Communications and notices of meetings and official Association business will be delivered via email, unless a resident requests to be notified via postal mail. All residents should ensure that the Association webmaster (hallowingpointwebmaster@gmail.com) has a current and correct email address and that the Association Treasurer also has a current and correct postal address.

 

The Association periodically publishes a newsletter for the information of residents. Any resident wishing to include an article in the newsletter may contact a Board member. The newsletter will be emailed to all residents, and may be hand-delivered or mailed, if requested by any resident.

 

The Postal Service prohibits the use of mailboxes for delivery of items other than those delivered by the U.S. Postal Service. Therefore, newsletters and other non-postal items must be placed in newspaper boxes. If you do not have a newspaper box, please obtain a tube that can be attached to your mailbox post.

The HPA webmaster maintains a community email list as a service to the community. Any resident wishing to send an email sent to the community email list should send the text of their community-wide message to hallowingpointnews@googlegroups.com, and it will be forwarded promptly to the community.  In order to be published to the community, the message must be non-commercial and related to the greater Mason Neck community.  No commercial or individual messages advertising items or services for sale will be posted.  Example messages are: lost pets notices, announcements during power outages, community outreach by local non-profit organizations, and items that are offered for free.

In accordance with the Association’s Bylaws, the Board of Directors is elected by a vote of Members at the annual meeting in March of each year. Members serve for a term of two years, with approximately half of the Board standing for election each year. A list of the Board of Directors and the responsibilities of each is published in the Association newsletter following the annual meeting and is available on the Association website.

 

Annual Association membership dues are payable on March 1st of each year. Revenues are used to defray association expenses, such as maintenance of common areas, liability insurance, social activities, philanthropy, and other purposes. The Association’s financial statement is presented each year at the annual meeting, detailing all expenses.